Events Coordinator

Furman University is a distinguished private liberal arts university located in Greenville, South Carolina. Known for its rigorous academic programs and vibrant campus life, Furman serves a diverse student body with a commitment to excellence, innovation, and community engagement. The university's Career Site provides resources and opportunities designed to connect talented professionals with roles that support Furman's mission to educate leaders for a rapidly changing world. Within this dynamic and supportive environment, the Conference and Event Services department plays a crucial role in facilitating a wide range of campus and community functions that enhance the university experience.

The position of Events Coordinator at Furman University is a full-time professional role within the Conference and Event Services department. Reporting directly to the Director of Conference and Event Services, this role is pivotal to the successful planning, coordination, and execution of events at the Younts Conference Center and other campus locations, including weddings. The Events Coordinator is responsible not only for sales and event booking but also for managing client relations and ensuring operational excellence.

This role requires an individual skilled in balancing multiple responsibilities such as client support, collaboration with various university departments, and overseeing day-to-day event operations. The candidate must be proficient in client communications and able to manage logistical and technical needs, including in-house technology. The successful candidate will act as a key manager on duty during events, ready to address client concerns promptly while enforcing safety protocols and facility policies.

The Events Coordinator will prepare setup plans, coordinate with vendors and staff, manage contracts, cost estimates, and invoicing, as well as handle payment processing and documentation. The role involves a high degree of organizational proficiency, requiring the ability to multitask and prioritize in a fast-paced environment. Additionally, the coordinator provides consultative services to other university groups planning events outside the department's direct administration, fostering professional relationships across campus.

A critical aspect of the position includes monitoring facility and technical equipment to ensure operational readiness and troubleshooting issues by collaborating with vendors as necessary. The Events Coordinator is also expected to support the ongoing professional development initiatives and participate actively in performance review processes.

This role demands a bachelor's degree and one to three years of experience in a related field, with preference given to candidates with sales and event management experience in the hospitality industry. Superior communication, organizational, and administrative skills, along with computer proficiency in Microsoft Office and Windows environments, are essential. Comfort working independently and as part of a team, with a proactive approach to problem-solving, are critical attributes for success.

Work conditions involve multitasking, technology use and troubleshooting, standing and walking in various event settings, occasional physical exertions, exposure to weather extremes during outdoor events, and working evening or weekend hours as needed. The position is compensated on a salaried basis at a grade 5S level, reflecting the professional nature of the responsibilities and the importance of the role within the university's event service framework.

Bachelor's degree
1-3 years experience in related field
sales and event experience preferred
proficiency in communication
proficiency in organization
proficiency in administration
commitment to client service
computer proficiency with Windows and Microsoft Office
ability to multitask and prioritize
ability to work independently and in a team
availability for evening and weekend work
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