Events Coordinator

REPORTS TO: Director of University Scheduling and Events Management The Events Coordinator is responsible for assisting in the administration and review of campus wide Web Requests for event/meeting/classroom space as well as support services submitted through the Event Management System by collecting and coordinating all event related logistics and developing a cohesive workflow; additional system maintenance as needed. Review Web Requests for space from West Haven Campus submitted through EMS; solicit information and process reservations accordingly, with an emphasis on Recognized Student Organizations Serves as primary contact for Recognized Student Organizations with the Office of Facilities for event management. Utilize University’s Eventbrite software including managing and editing event registration pages for campus community, coordinating payouts for events, and operations of software Manage requests for grills in accordance with University Grilling Policy in collaboration with the Fire Science Club Flag EMS space requests in need of CBYD permits Track outstanding Web Request in EMS requiring CSELO or UPD approval Review and activate new EMS account requests Maintain EMS Groups annually i.e. contact info Maintain room images and amenities for all buildings, rooms, and equipment in EMS database Initiate system inventory each semester i.e. tables, chairs, stages etc. Create Daily Setup Worksheet Reports; distribute to Facilities Team In the absence of the Director, serves as primary contact for all office operations including review of all web requests, event logistics, acts as Chair of the Event Steering Committee, and all other responsibilities Other duties as assigned by the Director of University Scheduling and Events Management

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