Events Coordinator

Raleigh, NC Raleigh, NC Full-time Full-time $44,358 - $71,716 a year $44,358 - $71,716 a year 16 hours ago 16 hours ago 16 hours ago Job Description The Raleigh Convention & Performing Arts Complex invites qualified candidates to apply for the position of Events Coordinator. Work includes serving as the primary contact and liaison between clients, setup, electrical, audio/visual, and other production staff, overseeing all event logistics, preparing, monitoring, and adjusting event logistics schedules, scheduling personnel to work events, preparing cost estimates and service orders, meeting with clients and touring the facility, and performing miscellaneous administrative duties. The Events Coordinator additionally serves as a lead worker as needed, assigning work and monitoring work completion. Duties and Responsibilities Plans, coordinates, oversees and modifies event logistics including contacts, books, scheduling of staff and event help and initiating order and purchase requests for event equipment or materials and/or facility requirements Supports the Event Managers and the Event Services department by assisting with completing event documents, diagrams and covering on-site scheduled shifts Meets with clients to review and obtain event requirements including equipment, support staff, scheduling, production, security needs, and utility requirements for indoor or outdoor events Prepares and maintains records, contracts, drawings, timesheets, invoices and related event records and documents Prepares cost estimates and assists as needed with selling event/booth space to vendors Oversees event setup, staff and contracted labor, facilities operations and equipment setup and removal and monitors event operations in compliance with policies, procedures, and applicable regulations Serves as a secondary contact for large-scale events and conferences as required Typical Qualifications Education and Experience: Associate Degree in hospitality, communications, public relations or directly related field and three years of event coordination experience OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation. Working Conditions: Work is performed in both the field and in an indoor office environment with frequent exposure to hazardous physical conditions (such as mechanical parts, electrical currents, vibration, etc.