Events Coordinator

Come join the FUN! Planning, directing, evaluating, and executing trade show workshops and special events from initiation to implementation, including post event evaluation and lead generation (develop planning documents and recap reports upon project completion)Manage scheduling, inventory, and deployment of company event resourcesSecures all necessary resources... equipment, materials, and supplies for eventsResearch, select, and negotiate contracts with venues suitable for the event. This includes managing social media campaigns and collaborating with marketing teams.Identify potential risks associated with events and develop contingency plans to address them.Oversee all aspects of events on the day of the event, including setup, registration, guest assistance, speaker coordination, and troubleshooting any issues that arise.Cultivate relationships with sales team, sponsors, vendors, and other stakeholders to foster partnerships and enhance the success of future events.Organize themed activities, workshops, or breakout sessions that align with the event's objectives and provide additional value to attendees. This could involve brainstorming ideas, researching trends, and creating mood boards or concept presentations.Source and coordinate entertainment options such as live bands, DJs, performers, or interactive experiences that enhance the event atmosphere and engage attendees.Handles all ordering, receiving and delivery of promotional itemsUpdate and maintain trade show booth properties as necessary CompetenciesInitiativeProblem Solving/AnalysisTechnical CapacityOrganizational SkillsCommunication ProficiencyAbility to retain large amounts of information Education and Experience RequiredBachelor’s degree, or equivalent experience1-2 years of tradeshow, meeting, and event planning experience, or related customer service experienceProficient in Power Point, Microsoft Outlook, Microsoft Word and Microsoft ExcelSkills RequiredPositive attitude and approach to the job responsibilities and the Alma teamMicrosoft Applications (MS Office, Excel, PowerPoint, and Outlook)Excellent organizational skillsAbility to multitask and be flexible in natureTime managementCreative with strong strategic planning skillsFlexible to travel on short notice is a mustStrong Communication skillsAbility to multitask and be flexible in natureAbility to manage time to maximize performanceCreative with strong strategic planning skillsAbility to work independently and take ownership of responsibilities for event successExtremely organized with great follow throughFlexible to travel on short notice is a mustSupervisory ResponsibilityThis position has no direct reports but assists in mentoring peers and other departments as needed. Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.