Events Coordinator

This position requires the ability to work independently, in a supporting role, and as part of a team for a financial services trade... association. Essential Job Functions Prepare and coordinate logistics for the Association’s events and conferences as well as perform administrative functions including, but not limited to: • provide general assistance and support at the Association's events • maintain and adhere to event planning documents and associated deadlines • assist with pre-event meetings and calls, including scheduling, providing summaries, and performing follow-ups • develop on-line event registration and monitor registrations for accuracy, completeness, adherence to requirements and capacity limits • assist with registration needs for VIPs, speakers, and sponsors • produce name badges, signage and on-site materials • maintain event inventory • perform on-site registration and logistics duties to include registration desk support, mic running, set-up/tear down/packing of materials and general event assistance as needed • create and maintain registrant lists • assist in the execution of the Association’s private, pre-scheduled, meetings opportunities for specific industry groups, including set-up and maintenance of the proprietary platform and on-site coordination. • ability to represent the Association at events • regularly engage with Association members • Serve as back-up to other events team staff and provide support to the COO • Other projects and responsibilities as assigned Education and Experience Requirements • Bachelor’s Degree required • Event registration and support or general administrative experience preferred • Experience working in a professional office environment • Exceptional customer relations skills and outgoing nature are essential • Proficiency with Microsoft Office software (Word, Excel, Power Point, and Outlook) • Experience with Aventri or other event registration system preferred • Experience with Growthzone or other Association Management System preferred • Ability to organize, prioritize, initiate and coordinate multiple tasks and projects to meet deadlines • Ability to work as a part of a fast-paced team, as well as work independently • Strong work ethic • Excellent oral and written communication skills • Positive, enthusiastic attitude and customer-oriented demeanor • Ability to travel and to attend all events is required • Excellent attention to detail and proofreading skills • Desire for professional growth, development and a passion for earning success