Events Coordinator

JFF is a fair chance employer and in alignment to our North Star, we strongly encourage individuals whose highest level of education attained is less than a 4-year degree; People of Color; and people with records to apply. Assist the Events team in the planning and execution of all virtual and in person events: • Create and design registration websites and custom email communications including invitations, reminders, and confirmations on various registration platforms including Cvent, Eventbrite, and Hubspot • Manage registration and registration lists, sending program staff clients updated lists of event attendees • Support the development of materials such as Best Practices, FAQs, and training slides to support meeting hosts, speakers, and event support staff • In partnership with the team, serve as an onsite contact at all events to coordinate and run registration; distribute materials; set up, support, and take down audio-visual; meet with venue staff; and provide professional and helpful customer service to all event participants • Manage travel and hotel arrangements for participants and speakers when appropriate; act as a liaison with JFF’s travel agent • Coordinate the assembly and shipment of all events materials • Work with new and existing vendors to order supplies for all events • Manage internal JFF Events and OneJFF calendars So, if you believe that you can meet the overall expectations of the position, we encourage you to apply so that we have an opportunity to learn more about you and the unique strengths you would bring to the work. • You have an interest in or exposure to supporting teams through administrative and/or operations activities, ideally with relevant events experience (New hires at the Coordinator level at JFF typically bring 0-2 years of prior professional experience through a combination of full-time, part-time, internship, and/or freelance positions) • You are a curious learner who is eager to leverage feedback, training, and professional development opportunities to continuously improve your work. • You value relationships and make it a priority to build positive relationships with a diverse range of internal and external stakeholders • You are skilled at communicating clearly, respectfully, and accurately both verbally and in writing • You know how to listen attentively and seek out relevant information in order to inform your work and respond effectively to the needs of others • You demonstrate sound judgement in your decision-making and problem-solving • You possess high energy and passion for JFF’s mission and North Star, and the ability to apply JFF’s core values to all areas of your work • You are energized by stewarding JFF’s DEIBW values and practices within your day-to-day work, including embracing the differences and celebrating the diversity that each individual brings to JFF • You value building positive and collaborative relationships with others, including people whose identities and backgrounds differ from your own • You are able and willing to travel domestically up to 35% as required for JFF events/convenings and will be able to work in-person at the Boston office at least one day per week