Events Coordinator

If you set your standards high and want to contribute to a winning team, we’ll provide you with every opportunity to help grow our company and your career. The Events Coordinator is responsible for assisting with the planning and managing of pre-meeting, on-site and post-meeting logistics for live in-person and virtual meetings and events under the guidance and direction of our Live Events Program Management Team. Job Description & Responsibilities • For each assigned project, assist in maintaining a detailed schedule of all essential activities and deadlines following assignment meeting • Adapt details as necessary in the course of the preparation of the project and alert Supervisor/Team to changes • Coordinate with Program Manager/Director/Supervisor to ensure the completion of project-specific requirements at the assignment meeting • Assist in the accurate submission of all pertinent data in project databases such as faculty, program(s), budget, vendors, etc. • Customize and maintain faculty confirmation packages and tracking of faculty forms as requested • Processing and tracking of approved invoices • Maintain detailed receipt tracking log for each assigned project • Oversee printing process from inception through completion as required for each assigned project • Initiate internal review process of enduring content and complete necessary content revisions • Assist in the preparation of content of printed materials for lay-out and editing • Coordinate internal proof-reading between relevant departments as needed • Provide prompt and courteous service to faculty members • Generate, distribute and confirm all relevant information to faculty under direction of the Program Manager/Director/Supervisor. • Assist in the real-time execution as required of virtual events • Oversee archiving of all final meeting materials.