Events Coordinator / Communications Assistant

**The Carpenter Health Network** is seeking an organized, creative, and detail-oriented **Event Coordinator / Communications Assistant** to join our team!

This individual will play an important role in planning and executing company events while providing hands-on support with marketing and communications initiatives.

### **Key Responsibilities**

**Event Planning & Coordination (55–65%)**

* Plan, coordinate, and execute internal events and network sponsorships
* Develop event timelines, budgets, checklists, and run-of-show documents
* Select and manage venues, vendors, caterers, and rental companies
* Manage registration, RSVPs, and attendee communication
* Coordinate speakers, guests, sponsors, and volunteers
* Oversee setup, on-site operations, and teardown
* Evaluate events through debriefs, attendance tracking, and feedback

**Communications Support (35–45%)**

* Assist the communications department with projects as needed, including graphic design, social media, video recording & editing, website editing, blog posts, etc.
* Proofread and format materials for accuracy and brand consistency
* Photograph events and organize images in the asset library
* Manage distribution lists and event-related databases
* Maintain department calendars, files, and branded supplies
* Provide general administrative support to the department as needed

### **Required Qualifications**

* Bachelor’s degree in communications, marketing, or a related field, or equivalent experience
* 2-4 years of experience in event planning, communications, or a related role
* Strong organizational and time-management skills, with the ability to manage several projects at once
* Excellent written and verbal communication skills
* Comfort working with budgets and vendors
* Proficiency with Microsoft Office or Google Workspace
* Ability to work some evenings and weekends for events
* Ability to lift up to 25-30 pounds and be on your feet for extended periods during events

**Preferred Qualifications**

* Experience in event planning/coordinating
* Experience in public relations/communications
* Familiarity with social media scheduling and various platforms (Facebook, LinkedIn, X, etc.)
* Basic photography skills
* Graphic design experience (Adobe Suite, Canva, etc.)
* Experience in healthcare and corporate settings is a plus

**Full-Time Benefits:**

* Employee Stock Ownership Plan (ESOP) – company-paid ownership benefit
* Competitive pay with increased earning potential
* Health, dental, vision & life insurance
* Short-term & long-term disability coverage
* 401(k) retirement plan
* Generous paid time off (PTO)
* Cell phone allowance
* Mileage reimbursement (adjusted for fuel price changes)
* Career advancement opportunities

All inquiries will remain confidential.

### **Join a team where creativity, organization, and meaningful connections make a difference!**