Public Strategies (PS) is a nationally respected consulting, project management, and marketing firm headquartered in Oklahoma City. Known for delivering innovative solutions, the firm serves a diverse array of federal, state, and local clients by offering a broad spectrum of services including project and program management, training and technical assistance, technology integration, event management, research and evaluation, video production, and strategic communications. Beyond consulting, PS is deeply committed to social impact, providing research-informed direct services aimed at supporting financially vulnerable Oklahomans. Their work is centered on strengthening families and improving employment opportunities, reflecting their broader mission of making a meaningful difference in the community.
At its core, Public Strategies is a collaborative team composed of thinkers, creatives, strategists, communicators, builders, researchers, and change agents, all dedicated to driving change and delivering high-quality results. The organization values innovation, teamwork, and excellence, striving to touch lives and contribute positively to society through their projects and initiatives.
The role of Events Coordinator at Public Strategies is essential to the seamless planning and execution of meetings and events both for the firm and its clients. Reporting to the Event Manager, the Events Coordinator provides critical support in all logistical aspects of event planning, including making travel arrangements, securing meeting spaces, coordinating with vendors, and managing registrations. This position requires a detail-oriented professional with the ability to handle multiple tasks concurrently and deliver results within tight deadlines. The Events Coordinator will manage web-based registration systems like Cvent, oversee travel bookings for both attendees and staff, coordinate closely with the Marketing and Communications team to produce event materials, and offer on-site logistical support to ensure every event runs smoothly.
Additionally, the Events Coordinator will be responsible for tasks such as processing honoraria payments, hosting webinars using platforms like Webex, and supporting staff with video conferencing technology. Post-event activities, including invoice processing and inventory management of event supplies, also fall under this position's responsibilities. The role demands excellent time management and communication skills, proficiency in MS Office with strong Excel capabilities, and a proactive approach to identifying and solving logistical challenges. The successful candidate will not only demonstrate the ability to execute detailed event plans but also provide regular status reports to the Event Manager, contributing to continuous improvement in event operations. Overall, this position offers an exciting opportunity to be part of a dynamic team that values innovation and social impact while enhancing the firm's event delivery capabilities.
bachelor’s degree in hospitality and/or event management, required
will consider 4+ years work experience in lieu of degree
minimum of one year meeting/travel logistics experience
detail oriented and ability to meet tight deadlines
ms office proficiency with strong excel skills
ability to manage multiple tasks and/or projects independently and simultaneously
excellent time management and communication skills
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