Events Coordinator. Job in Wichita LilyLifestyle Jobs

The Event Coordinator will work closely with the team and be responsible for coordinating, and managing, as required, the details and tasks involved with planning and executing events ranging in audience size and scope. Duties and Responsibilities: • Maintain a positive public image, increase awareness, and shape perception of the firm through customer experiences, event planning, and vendor relationships • Lead conference, trade show, and event planning - including but not limited to industry events, golf tournaments, industry booth displays at trade shows, and more • Monitor the activities of competitors and keep up to date with industry best practices • Oversee event registration and attendee management, including RSVP lists and pre- and post-event communications • Track and manage event budgets and expenses • Oversee event logistics, request marketing materials as appropriate, and manage attendee registration and communication • Conduct evaluations to assess success and identify areas for future event improvement • Utilize marketing metrics to formulate event strategy; analyze data to measure effectiveness and help train internal stakeholders to improve event outcomes • Work with the team to align event strategies with organizational goals, collaborate with internal teams for consistent messaging • Coordinate and distribute all internal event planning and tracking documents • Coordinate with third-party vendors, briefing and managing them effectively so they are set up for success • Capture detailed notes from event meetings; follow up with recaps and action items • Support database management as assigned (vendor, venue, contractors) • Occasionally attend events as part of PEC's quality assurance (QA) process • Create backup or emergency plans to be executed as needed • Assist the marketing team in proofreading and editing materials through our quality assurance quality control (QAQC) process as needed • Travel as needed to pick up supplies, gifts, visit venues, etc. Special Knowledge, skills and abilities: • Excellent written and verbal communication, editing, and proofreading skills • Values building internal and external professional relationships • Self-starter who requires little to no supervision to meet deadlines • High energy, positive, professional attitude, takes pride in work, superior attention to detail • Team-oriented, collaborative work style • Creativity and the ability to think outside the box • Ability to thrive under pressure and meet tight deadlines • Must be adept at managing multiple tasks simultaneously while maintaining a keen eye for detail • Flexible schedule with the availability for holidays, nights, weekend hours to ensure support of events as needed • Motivated, positive attitude, and results-oriented • A strong teamwork ethic; must have the ability to work both independently and as part of a larger team • High level of demonstrated professionalism, integrity and ability to maintain sensitive information and appropriate decorum. required PEC values a healthy work environment, and we focus on working efficiently and collaboratively to ensure quality and productive work as well as quality time away from the office.