Events Coordinator (Phoenix, AZ)

For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities • Directs the work of contract personnel including ushers, security guards, caterers and decorators, and functionally supervises all event support staff including setup crews • Explains policies and procedures for use of Phoenix Bioscience Core campus to clients and the general public • Advises clients and the public on setup options and types of materials needed to achieve desired results • Calculates and provides clients all estimates of potential costs incurred in completing an event • Resolves problems or complaints from clients in accordance with established policies and procedures • Prepares checklists of lessee requirements for distribution to proper staff offices, such as accounting and booking • Inputs, retrieves, and updates event setup information and produces event reports through a computerized event management system • Finalizes lessee requirements including table arrangements and number and nature of support personnel needed, such as ushers, security guards, caterers, and decorators • Ensures that setup of chairs, tables, stages, decorations or other equipment is in accordance with lease requirements and with safety standards and fire and health codes • Makes or arranges for last minute adjustments in room or equipment setup at the request of lessee • Opens and secures facilities before and after events • Writes event reports noting attendance, times, and significant problems • Performs duties associated with final settlement of non-ticketed events, such as tabulating charges and preparing final invoices • 1 year of relevant work experience required. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Open Date3/11/2025Open Until FilledYesDocuments Needed to ApplyResume and Cover LetterSpecial Instructions to ApplicantNotice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.