Events Director

The Events Director will be a highly effective planner, project manager, and collaborator who can execute high-level events that showcase City Year Los Angeles’ culture and impact to external audiences, including those who may be unfamiliar with the organization. This position is ideal for someone who is systems-oriented with proven event management experience looking to take the next step to grow their skills and impact at one of the largest sites of a fast-paced national non-profit. Produce and coordinate key fundraisers, events, and initiatives throughout the year such as the annual Spring Break gala, donor salons, and 20th anniversary celebrations.Lead the creative direction and experience design of events, ensuring each experience brings City Year Los Angeles’ impact to life in compelling, immersive, and authentic ways.Translate organizational messaging into cohesive event themes, environments, and storytelling moments in partnership with Marketing & Communications team.Oversee execution of a flagship annual gala serving 800-1000 guests and generating $1M+ in revenue, including sponsor integration, VIP experiences, and live program production.Partner with Corporate Partnerships team to design and deliver high-quality sponsorship activations that align with partner goals and enhance the guest experience.In partnership with the Marketing & Communications team and design consultants, support the development of all event collateral including invitations, event signage, and sponsorship materials.Ensure seamless event attendee and staff experience at all City Year Los Angeles events.Develop event staffing plans and support the training of AmeriCorps Members, staff and volunteers on roles and logistics.Prepare and manage events budgets to ensure effective use of funds at or underbudget.Secure necessary venues, obtain quotes, negotiate and secure vendor contracts, and monitor vendor performance to ensure City Year receives exceptional service and value. Design, manage, and execute Back to Service and Graduation events in collaboration with ProServe and Development teams to create meaningful, memorable, and engaging events for the corps while maximizing sponsorship, donor recognition and donor engagement opportunities for both events.Manage all aspects of event logistics, including venue selection, vendor coordination, catering, audiovisual needs, live experience, and event flow.Lead cross-departmental planning committees to execute events and initiatives to meet organizational goals.Coordinate event schedules, timelines, run-of-show plans, and format of event to ensure smooth and successful event execution.Fully manage each event budget, monitoring costs and ensuring events are executed at or under budget.Explore cost-effective solutions and in-kind support to maximize event resources.Manage purchase card expenses and submit invoices for payment with approval from manager and in a timely manner. 5–10 years of professional experience, including at least 3 years in event management, external engagement, or experiential marketing.Proven success leading high-quality events from concept through execution, including fundraising, donor, corporate, and community engagement events.Strong project and budget management skills with the ability to manage multiple priorities, timelines, vendors, and stakeholders simultaneously.Ability to establish clear systems, workflows, and accountability structures that support effective collaboration and strong execution.Authorized documentation to work in the United States of America Criminal background history clearance to work with school-age children, depending on the positionWillingness to work occasional evenings and weekends in support of events and external engagement activities.