Events & Logistics Manager

The Events & Logistics Manager leads event logistics, planning, and on-site execution for EMS experiential marketing programs. From initial research and implementation through activation and post-event, this role manages logistics plans, event layouts, staffing schedules, and post-event recaps. Conduct event and venue research based on priority criteria established by the client, obtaining detailed information, and summarizing research to make recommendationsIdentify and maintain a database of preferred vendors suited to specific event needsDevelop and maintain the master event logistics calendar in coordination with the project team Serve as the primary contact for event and venue properties, securing venue and display space, negotiating access fees and event contracts, and obtaining requirementsDevelop client project overviews and continuously update event plans and logistics documents as details are confirmed throughout the projectLead site visits, take footprint measurements, and develop booth display and/or event layouts, incorporating feedback and updates provided by the client and project teamCreate event logistics documentation including key details, staffing schedules, run of show, display checklists, and travel and expense details; deliver to field team and client for every eventDirect the Field Assets & Inventory Coordinator on asset preparation, staging timelines, and warehouse priorities in advance of each activationReview inventory reports and display checklists submitted by the Field Assets & Inventory Coordinator; ensure asset readiness prior to each eventPrepare for event activations, including setting up the field team and client surveys, photo folders, charging technology, and obtaining access credentials, tickets, and apparel to distribute to the field team Screen, interview, and hire candidates for Field Team Lead and Ambassador rolesDevelop and compile training materials and documents to ensure the field team is properly prepared for every client activationCompile materials for and host field team event logistics callsSupervise, direct, and provide feedback to the Field Assets & Inventory Coordinator; conduct regular check-ins and performance reviewsReview and approve field marketing team time sheets and expenses in coordination with Accounting and Administrative supportIdentify areas for improvement in field team and warehouse operations; propose and implement solutions