Events Management Assistant

About the Role

We are looking for a motivated and detail-oriented Events Management Assistant to join our team. In this role, you will support the planning, coordination, and execution of high-end events while also providing essential administrative support to the events management team. This is an exciting opportunity for someone who thrives in a fast-paced environment and takes pride in delivering exceptional experiences.

Key Responsibilities

Event Planning & Execution

Assist in the end-to-end coordination of high-end corporate and private events
Support on-site setup, styling, and breakdown of event spaces to a premium standard
Liaise with vendors, caterers, venues, and suppliers to ensure seamless delivery
Monitor event timelines and ensure all elements are executed on schedule
Serve as a point of contact for clients and guests during events, providing outstanding customer service
Troubleshoot and resolve any issues that arise before or during events

Administrative Support

Manage event calendars, scheduling, and booking confirmations
Prepare proposals, contracts, invoices, and post-event reports
Maintain and update client databases and event files
Handle correspondence with clients, vendors, and internal team members
Assist with budget tracking and expense reporting
Research venues, suppliers, and event trends as needed

Sales & Client Relations

Support the sales team in identifying and pursuing new business opportunities
Assist in preparing and presenting event proposals to prospective clients
Build and maintain strong relationships with existing clients to encourage repeat business
Follow up on leads and inquiries in a timely and professional manner

What We're Looking For

Required

Strong organizational skills with exceptional attention to detail
Excellent written and verbal communication skills
Ability to multitask and remain composed under pressure
Professional presentation and a client-first attitude
Flexibility to work evenings and weekends as events require

Preferred Experience

Background in events, hospitality, or a related field
Experience in a sales, account management, or customer-facing role
Previous team leadership or supervisory experience
Familiarity with event management software and Microsoft Office Suite

What We Offer

Competitive salary
Hands-on experience with premium, high-profile events
Opportunities for growth within the company
A collaborative and dynamic team environment

We are an equal opportunity employer and welcome applicants from all backgrounds.

Pay: $22.00 - $24.00 per hour

Benefits:

Flexible schedule

Work Location: In person