Events Management EVENT PLANNER 3

Essential Duties/Responsibilities: • Acts as a logistical lead in planning, execution, communication, and documentation of all assigned events ranging from small to large scale • Assists the Working Supervisor to execute logistical plans that support goals and objectives for large and extra-large events • Ensures all clients and event owners experience the highest level of care and communication throughout the planning and execution process • Provides and maintains consistent, regular, comprehensive communication and documentation, including participation in relevant events, keeping calendars, event information, attendee lists and other event related information to Working Supervisor, clients, President’s office, and other executive offices • Works effectively with various departments to ensure strong collaboration, partnerships, and successful events assuring prompt follow through on assigned tasks and responding quickly to requests for information • Coordinates and leads meetings for all assigned events, including creating presentations and presenting ongoing event progress • Develops detailed schedules and timelines in support of established deadlines for assigned events. This includes setting due dates and ensuring completion by those dates • Gathers and prepares all assigned event materials; set up room or spaces according to event plan • Manages expenditures and income throughout the event planning process and creates a final accounting at the conclusion of each event • Facilitates contracting, purchasing, and invoicing processes with internal and external teams • Assists the Working Supervisor in people management of key points of contact for large and extra-large events as needed • Manages post-event communication, debriefs, and documentation archival for all assigned events • Maintains regular communication of logistical status and reporting for all assigned events to Working Supervisor and Events Manager • Assists Supervisor on managing event calendar and coordinating with event production and operations team to review and execute all onsite event requests • Assists and acts as backup for Working Supervisor on event calendar management • Develops and implements organizational plans for inventory and event spaces • Assures data accuracy on event database and supports the Working Supervisor in creating reports • Supports Working Supervisor on monthly and annual reporting on general event data • Ensures all financial reports pertaining to assigned events are completed and turned into appropriate departments within specific timelines • Researches, analyzes, and understands data of event trends and best practices related to event planning, execution, and overall experience • Acts as a subject matter expert for the event management system, which includes building and maintaining registration sites as well as post-event documentation • Prepares appropriate FAQs for events as needed • Represents the Events Department on cross-functional teams working together to ensure successful events Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; adheres to the Standard of Moral Conduct and Statement of Faith; upholds Focus on the Family's ministry in prayer Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. • Temporary employees are not eligible for benefits, except for: • Sick Time • Bookstore Discount • Fitness Center