Events Manager (Part-time)

Associations International is seeking a detail-oriented and collaborative part-time Events Manager to join our team! Reporting to the Vice President of Shared Services, the part-time Events Manager plays a critical role in aligning event strategy with organizational goals through detailed project planning, cross-functional collaboration, and vendor and venue management. Event Planning & Management: • Lead the full lifecycle of event planning and execution for assigned clients, including pre-event planning, on-site management, and post-event wrap-up • Responsible for the creation and management of onsite staff assignments (by day, time, roles and other details including primary points of contact outlined and staff attire) for team attending to produce the events • Develop and manage detailed project timelines, ensuring accountability and progress across all stakeholders • Coordinate with client teams and internal staff to align event logistics with strategic objectives • Support special projects and initiatives within the defined scope of work Logistics & Vendor Coordination: • Serve as the primary liaison with hotels and third-party vendors, managing contracts, communication, and logistics • Oversee all event logistics including room blocks, meeting spaces, food and beverage, décor, and entertainment • Coordinate on-site logistics and provide direct supervision during events to ensure successful execution • A minimum of 5-10 years of experience in event management, project planning, marketing, and operations with a preferred minimum of two years in a not-for-profit or a professional association • Travel required for site visits and on-site management of each event • Bachelor’s degree in business, hospitality, or a related field, or an equivalent combination of education and experience • Experience managing virtual events preferred • Strong written and verbal communication skills • Excellent organizational and time management abilities; able to manage multiple priorities effectively • Demonstrated marketing savvy and problem-solving skills • Proven negotiation skills with a strong understanding of contract terms and vendor agreements • Proficient in Microsoft Office and other standard business software • Self-starter with a positive, adaptable attitude • Thrives in a fast-paced environment • Collaborative team player with strong interpersonal skills