Events Manager (Part-time)

Reporting to the Vice President of Shared Services, the part-time Events Manager plays a critical role in aligning event strategy with organizational goals through detailed project planning, cross-functional collaboration, and vendor and venue management.Working closely with client teams and internal staff, the part-time Events Manager leads logistics for both in-person and virtual events. As the subject matter expert in event planning and project delivery, this part-time role ensures each event is executed with professionalism, creativity, and efficiency-creating meaningful experiences for attendees and value for the organizations we serve.This is an excellent opportunity for an experienced event professional seeking a flexible schedule while contributing to high-impact events in a collaborative and mission-driven environment!ESSENTIAL FUNCTIONS AND RESPONSIBILITIES1. Logistics & Vendor Coordination: Serve as the primary liaison with hotels and third-party vendors, managing contracts, communication, and logisticsOversee all event logistics including room blocks, meeting spaces, food and beverage, décor, and entertainmentCoordinate on-site logistics and provide direct supervision during events to ensure successful execution3. Budget & Financial Management: Create and manage event budgets related to assigned areas (F&B, A/V, promotional items, etc. Stakeholder & Speaker Engagement: Support speaker management including outreach, contracts, materials coordination, and travel logisticsAssist in sponsor and exhibitor fulfillment, including collecting materials, managing deliverables, and coordinating logisticsCollaborate with marketing and communications teams to ensure accurate promotion of event participants and contentOther duties as assigned RequirementsQUALIFICATIONS AND SKILLSA minimum of 5-10 years of experience in event management, project planning, marketing, and operations with a preferred minimum of two years in a not-for-profit or a professional associationTravel required for site visits and on-site management of each eventBachelor's degree in business, hospitality, or a related field, or an equivalent combination of education and experienceExperience managing virtual events preferredStrong written and verbal communication skillsExcellent organizational and time management abilities; able to manage multiple priorities effectivelyDemonstrated marketing savvy and problem-solving skillsProven negotiation skills with a strong understanding of contract terms and vendor agreementsProficient in Microsoft Office and other standard business softwareSelf-starter with a positive, adaptable attitudeThrives in a fast-paced environmentCollaborative team player with strong interpersonal skillsWHY JOIN ASSOCIATIONS INTERNATIONAL?We hire diverse and talented people who drive the success of our partner associations by bringing their talents, passions, and expertise to the team.