Events & Meeting CoOrdinator

Job Overview
We are seeking a detail-oriented and highly organized Events & Meeting Coordinator to lead the planning, execution, and management of a diverse range of events, meetings, and groups. Requirements include negiotiating of rooms in association with and without event/meeting space. This role is vital in creating memorable experiences that align with organizational goals, enhance guest satisfaction, and drive engagement. The ideal candidate will possess exceptional communication skills, detailed coordination and execution of banquet/event functions, ensuring seamless service, adherence to food safety standards, and outstanding customer satisfaction, and a passion for delivering outstanding customer service. If you thrive in fast-paced environments and excel at juggling multiple priorities, this opportunity is perfect for you to showcase your expertise in hospitality, event/meeting management, and negotiation.

Duties

Coordinate all aspects of event planning, from initial concept development to final execution, ensuring seamless delivery of meetings, conferences, banquets, and special events
Negotiate contracts with vendors, venues, caterers, and suppliers to secure the best terms and value for the organization
Develop comprehensive event marketing strategies to promote events effectively and maximize attendance
Manage budgets by tracking expenses and optimizing resources to stay within financial parameters
Oversee catering arrangements, including menu selection, dietary requirements, and service standards to ensure guest satisfaction
Collaborate with sales teams to upsell event packages and additional services that enhance the overall experience
Provide exceptional guest services by addressing inquiries promptly and ensuring all attendee needs are met with professionalism
Maintain detailed event/meeting documentation such as rooming lists, contracts, floor plans, schedules, and post-event evaluations
Implement time management strategies to handle multiple events simultaneously while adhering to deadlines

Requirements

Proven experience in event/meeting planning, hospitality, or related fields such as restaurant or hotel management with banquet experience preferred
Strong negotiation skills with the ability to secure favorable contracts and vendor agreements
Knowledge of event/meeting marketing techniques and upselling strategies to boost attendance and revenue
Excellent communication skills—both verbal and written—to liaise effectively with clients, vendors, and team members
Exceptional organizational skills with keen attention to detail in managing complex logistics
Experience in budgeting and financial management for events of varying sizes
Familiarity with catering operations, restaurant service standards, or hotel event services is highly desirable
Ability to work under pressure while maintaining a positive attitude in fast-paced environments
Strong customer service orientation with a passion for creating memorable experiences for guests

Join us as an Events & Meeting Coordinator and become a key player in delivering extraordinary events that leave lasting impressions! Your expertise will help craft engaging experiences that elevate our hotel’s reputation while providing rewarding opportunities for professional growth.

Pay: $17.00 - $18.00 per hour

Benefits:

401(k)
Dental insurance
Employee discount
Flexible schedule
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person