Events Planner

This role will provide non-standard, non-routine event expertise and utilize extensive knowledge about the division, department and/or center in the design and management of events. to support in-person and virtual events.Maintain proper inventory of event supplies.May manage and approve invoices and expenses using Hopkins systems.Collaborate with divisional/departmental/center leadership to develop an annual calendar of events.May collaborate with Marketing & Communications on design and implementation of marketing plans for events and preparation of promotional and day-of materials, including invitations, email communication, social media posts, and collateral.Work with leadership to conceptualize events, including setting goals and target audiences, recruiting and preparing speakers, collaborating with partner organizations, developing agendas, managing guest lists, etc.Provide day-of support for events, and/or support and prepare other staff to manage events as appropriate.Manage or assist in the management of relationships with vendors, hotels, venues, and external organizations.Create event experiences that are inclusive and accessible.May prepare briefings, status updates, reports, summaries, presentations, and other work products for dissemination to internal and external partners.Digital Events & ProductionStay current on industry software, e.g. Social Tables, InitLive, Formstack, Eventbrite, Cvent, and Boomset to improve event planning processes.Train colleagues and stakeholders on platforms to help enhance their digital event planning experiences.Use software such as Teams, Zoom, and IBM Player to facilitate virtual events including live-streaming programming, podcasts, and other externally facing broadcasts.Other duties as assigned.In Addition to the Duties Listed AboveThe Johns Hopkins Institute for Planetary Health (JHIPH) is a leading organization at the forefront of Planetary Health, a new, rapidly growing global field and social movement focused on understanding the human health impacts of our disruption and transformation of Earth's natural systems and the solutions necessary to address these challenges. JHIPH is seeking a detail-oriented and motivated Events Planner to support the JHIPH and PHA growing teams in building a transdisciplinary community dedicated to advancing the field of Planetary Health through the University and beyond. The Events Planner will work in close collaboration with Program Personnel, Faculty, Executive Director and other staff in both JHIPH and PHA to strategize, plan, and execute events (e.g. large dinners, symposia, and other convenings) which will build community, create identity, and mobilize action. Ensure events are tailored to the needs of specific audiences (e.g. JHU faculty, JHU students, and/or external guests and partners).Must collaborate closely with the Communications team on event dissemination and marketing.Must collaborate closely with Program staff across the Department, Institute and the Alliance on program-specific events and convenings, providing either support or leadership of those events, as needed.Must collaborate when needed with the Director of Leadership Giving for events that are intended to engage donors and advance the development portfolio.Physical RequirementsOccasionally lifting and carrying objects weighing 30 lbs.