Events Planner

Job Title : Events Planner

Location : Remote

Duration : 6 Months contract

Payrate : $32/hr on W2.

Must have:

Open to any location. There will be no travel for this role. Support the planning and of our presence at State Optometric Association events in partnership with (and with direction from) the internal event planning team. Daily planning, shipping logistics, tracking of information, building event briefs, ordering booths and working with vendors and association contacts to ensure our sales teams are set up for success, facilitating pre-alignment calls for events with key reps and contacts. Day to day works with event planners on Experiential Marketing team + Regional Manager(s) who attend these events + external event contacts Basic preferred skills: o Strategic event planning, logistics, execution o Experience working with associations and event groups is a plus o Experience working with vendors and third-party event groups for event execution (booth builds, labor, etc.) o Healthcare or optical industry is a plus o Event sponsorship awareness and experience (mainly executing on sponsorship opportunities like booth space, branding, etc.) o Software/Tools: Asana, Microsoft suite, Sharepoint o Stellar organization skills, expense tracking, event processes, etc. o Collaborative and able to confidently lead calls with key contacts and give updates and direction o No travel anticipated at this time

Job Summary:

The Event Planner is responsible for planning, coordinating, and executing events that support the organization s business and marketing objectives. This role ensures seamless event execution from initial planning through post-event evaluation, while managing logistics, budgets, vendors, and on-site support. The position requires strong organizational skills, attention to detail, and the ability to manage multiple events simultaneously.

Key Responsibilities

Plan and execute events that align with enterprise goals, including marketing events, sales conferences, trade shows, and customer-facing events. Manage end-to-end event execution, from concept and planning through post-event evaluation. Direct all event logistics, including registration management, attendee tracking, presentation support, and event materials. Coordinate facility requirements, exhibit setup, audiovisual equipment, and catering services. Procure and manage vendor services, ensuring quality, timelines, and budget adherence. Provide on-site event support, ensuring smooth operations and issue resolution. Research and evaluate potential event locations, recommending the most suitable options. Prepare, manage, and track event budgets, providing periodic progress and status reports. Conduct post-event evaluations to assess effectiveness and identify opportunities for improvement. Exercise independent judgment and discretion in planning and executing job responsibilities. Manage multiple projects simultaneously while adapting to changing priorities and deadlines. Required Qualifications

Bachelor s degree in Marketing, Hospitality, Business, or a related field, or equivalent practical experience. 2+ years of experience in an event planning or event coordination role. Strong attention to detail, with excellent follow-up and follow-through skills. Proficiency in Microsoft Excel, PowerPoint, and Microsoft Office Suite. Experience in event budgeting, planning, and financial tracking. Proven ability to manage multiple projects concurrently in a fast-paced environment. Excellent written and verbal communication skills. Willingness and ability to travel as required. Preferred Skills

Strong organizational and time-management abilities Vendor negotiation and relationship management Problem-solving mindset with the ability to work independently Ability to collaborate effectively with cross-functional teams