Events Planner at SCAD Savannah, GA - Savannah, GA

Savannah College of Art and Design (SCAD) is a globally recognized leader in arts education, offering comprehensive degree programs in various creative disciplines. Located in Savannah, Georgia, SCAD is dedicated to fostering creativity and innovation, providing students and professionals with a dynamic environment to develop their talents. The institution not only nurtures artistic excellence but also contributes significantly to the cultural and economic vitality of the region through various events and community engagements.

The role of Events Planner at SCAD involves organizing and managing conferences and community events with precision and creativity. This position requires coordination and implementation of multiple projects simultaneously, often across different cities and states. The role includes collaborating with the assistant director of events to update and manage assignments, generating innovative ideas, and maintaining meticulous records such as photo archives and supply inventories. The planner leads meetings, ensures communication of SCAD’s standards to clients, and is responsible for detailed project planning involving timelines and budget management.

A key aspect of the role includes overseeing marketing and public relations efforts for each event. This involves vendor management through requests for proposals, quotations, and estimates, as well as coordinating print, visual, social media, and web-related marketing components. The Events Planner also innovates by developing ideas for event gifts and giveaways and sourcing all decorative elements. Financial responsibilities include prompt completion of purchase requisitions and vendor classification forms.

Additionally, the Events Planner is tasked with researching and booking entertainment, ensuring smooth execution on event days, and managing logistical needs involving space reservations, housekeeping, grounds, transportation, and security. The planner liaises with city departments to secure police presence and adheres to city ordinances, manages paperwork including permits and licenses, oversees volunteer coordination, and ensures excellent guest experiences as a host.

Successful candidates thrive in fast-paced environments and demonstrate strong communication and organizational skills, capable of juggling multiple competing priorities. They are highly motivated, positive self-starters who enjoy working collaboratively and have a keen interest in current design trends. The ability to create measurable outcomes and manage time effectively are essential qualities for this role. Employment at SCAD offers the opportunity to be part of an innovative arts community with a commitment to excellence and creativity. The position requires flexibility, including availability for weekends and evening events as business needs dictate, and involves travel up to 20% of the time.

bachelors degree in a related discipline
proficient in Microsoft Office
ability to work outside office hours including weekends and evenings
five years of relevant professional experience in events or conference coordination (in-person and virtual)
valid drivers license
reliable transportation
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