Events & Programming Coordinator

Downtown Houston+ (DTH+) comprises organizations that champion and enhance Downtown Houston, including Central Houston Inc. / Central Houston Civic Improvement, the Downtown Redevelopment Authority, and the Houston Downtown Management District. Led by a prestigious board of corporate and community leaders, it is a non-profit organization funded by its members. In 1996, the Texas legislature created the Houston Downtown Management District to protect and beautify the public realm, provide programming and marketing, and plan and catalyze economic development. Essential Duties & Responsibilities: • Plan and execute logistics for ongoing programming and special events, including setup, registration processing, email communication, collaboration with Engagement and Operations Teams, Park staff, and any other partners, gathering impact metrics, and event breakdown • Create, maintain, and track timelines, budgets, and implementation plans to ensure smooth daily programming and special event execution • Provide day-of event support for Engagement Team, Operations and Parks staff and vendors to ensure smooth execution of all event components • Assist with evaluating event outcomes, financial performance, and participant engagement while preparing post-event debrief materials • Build positive relationships with key stakeholders, including Downtown residents, business owners, programming partners, and third-party event producers • Support administrative functions of programming and special events, including responding with courtesy and professionalism to interested parties seeking reservations for public spaces Downtown Houston+ manages • Collaborate with third-party vendors and suppliers to plan, coordinate, and implement events, ensuring all aspects conform to predetermined specifications and standards • Support Operations Team with safety and related measures for all events to ensure adherence to local regulations and permits required for public gatherings. Requirements • Bachelor's degree preferred, with relevant certifications such as Certified Special Event Professional (CSEP), Certified Meeting Professional (CMP), or equivalent in event and meeting planning desirable, or Associate's Degree in related field with at least five years of relevant experience • Proven expertise in live events, hospitality, and meeting coordination, with familiarity in managing timelines, budgets, and deliverables • Demonstrated ability to manage complex projects, prioritize tasks, and meet deadlines in a fast-paced environment • Proficient in Microsoft Office Suite and CRM tools, Hubspot preferred, with experience leveraging technology for efficient project management • Strong written and verbal communication skills, with the ability to collaborate effectively with diverse audiences, including vendors, stakeholders, and community members • Demonstrated ability to thrive both independently and as an integral part of a collaborative team, contributing to a positive and productive work environment • Willingness and flexibility to occasionally work irregular hours, including evenings and weekends, to support events and programs • Familiarity with Downtown Houston is a plus • This position requires the ability to lift and carry objects of up to 50lbs for short distances, as well as the ability to stand for extended periods of time, as needed, for up to eight hours at a time