Events Specialist, Experience Tulsa

The Events Specialist supports the tactical execution of events, focusing on the planning, coordination, and delivery of each experience to meet high standards of quality and engagement for the Experience Tulsa community. Plan, coordinate, and execute a variety of events, including in-person and virtualDevelop event concepts, schedules, and logistics plans in line with event objectives and target audiences.Work with internal teams to define event needs and to secure resources.Track event details and manage tasks in Asana.Ensure event planning workflows are current and up to date. Collaborate with the Experience Tulsa marketing team to promote events through appropriate channels per event including but not limited to Slack, newsletters, social media, and email campaigns.Manage event registration process, attendee communication, and email inquiries.Support with management of Slack database to support member questions related to Tulsa Remote events. Support on-site event operations through coordination of setup, staffing, logistics, and vendor management, while collaborating with internal teammates to ensure smooth event execution. Exceptional organizational and project management skills, with the ability to multitask, manage deadlines, and consistently ensure accountability for outcomes.Meticulous attention to detail.Proven experience in budget management and vendor contract negotiation, demonstrating cost-effectiveness and efficiency.Masterful communication and negotiation abilities, both verbal and written, with clarity, compassion, and a positive, empathetic approach.Proficiency in event management and project management software, such as Eventbrite, Asana,, and other tools to streamline planning and coordination.Cultural competency and commitment to diversity, equity, and inclusion, with the ability to build rapport and work effectively with individuals from diverse backgrounds.A collaborative team player who can effectively partner with stakeholders to ensure high-quality event experiences.Intrinsically motivated and adaptable, capable of working both independently and within teams, with strong problem-solving skills.High energy and bias for action, with a proactive approach to leadership and facilitation to achieve impactful results.Integrity and alignment with the values of the George Kaiser Family Foundation, conducting all activities with honesty and ethical consideration.

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