Events Specialist, Experience Tulsa - Quick Hire!

Experience Tulsa is a dynamic organization dedicated to showcasing the unique past, present, and promising future of Tulsa through a portfolio of innovative programs and teams. Operating under the umbrella of the George Kaiser Family Foundation, Experience Tulsa focuses on vibrant economic development initiatives including Tulsa Remote, Tulsa Service Year, and Campus Tulsa. These programs are designed to promote extensive community-building opportunities that engage both newcomers and long-term residents alike, enriching Tulsa's social fabric and strengthening its appeal as a welcoming city. The organization prides itself on an inclusive, high-touch approach, aimed at fostering meaningful connections and elevating the city's profile locally and nationally. The vision set forth by Experience Tulsa emphasizes creating a collaborative environment where community stakeholders and residents actively contribute to the city’s growth, diversity, and vibrancy. With plans to expand its partnerships with key community players, Experience Tulsa is committed to making Tulsa the most welcoming city in the region, enhancing social capital, and providing ample opportunities for networking and community interaction.

The Events Specialist role within Experience Tulsa is vital to realizing this vision, as it supports the tactical execution of diverse events that serve the community’s interests and strategic goals. This position involves comprehensive hands-on management of event planning, coordination, and delivery, ensuring that each event meets high standards of quality, engagement, and community impact. The role requires meticulous attention to detail in managing logistics, vendor relationships, and on-site event operations, always aligning with the organization’s mission and values. The Events Specialist partners closely with internal teams and external vendors, coordinating resources and efforts to deliver seamless, meaningful experiences that foster connection and engagement within the Tulsa community.

Ideal candidates will exhibit strong multitasking abilities, exceptional problem-solving skills, and adeptness at managing attendee engagement. This position demands a proactive, adaptable individual capable of handling event logistics for both in-person and virtual formats, overseeing budgets, and maintaining efficiency through project management software like Asana and Eventbrite. The candidate must be a collaborative team player who embodies integrity, cultural competency, and a deep commitment to diversity, equity, and inclusion. Performing as an ambassador for Experience Tulsa’s values, the Events Specialist ensures every event not only runs smoothly but also contributes to Tulsa’s reputation as a welcoming and vibrant community hub. The role is hybrid, based in Tulsa, Oklahoma, and requires flexible scheduling including evenings, weekends, and occasional local travel. Competitive benefits accompany this full-time position, including comprehensive health coverage, paid time off, and generous retirement contributions designed to support the well-being of employees and their families.

Bachelor’s degree in event management, hospitality, or related field preferred
Minimum 2.5 years of experience in event planning and coordination
Exceptional organizational and multitasking abilities
Meticulous attention to detail
Experience in budget management and vendor contract negotiation
Strong verbal and written communication skills
Proficiency with event management and project software such as Eventbrite and Asana
Commitment to diversity, equity, and inclusion
Ability to work collaboratively in team settings
Intrinsic motivation and adaptability
Ability to stand and walk for extended periods
Ability to lift and carry items up to 25 pounds
Ability to stoop, kneel, or crouch as necessary
Willingness to work evenings, weekends, holidays, and flexible hours
Must have a valid driver’s license, car insurance, and reliable vehicle for transporting event materials
Ability to travel locally and work from multiple Tulsa locations
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