Events Specialist II - R107450

Event Operations • Ensure that all event function spaces are properly set according to client's plans and departmental standards in a timely manner and are ready for use by clients • Responds with urgency and courtesy to last-minute requests and ensure client needs and expectations are met and their event visions are realized • Coordinates events within SAC spaces and provides oversight of approvals of equipment rental and usage • Serves as a key member of the UofL Facilities/Events Team to ensure events run smoothly and client needs are met across the SAC, Red Barn, MITC, and Strickler Auditorium • Provides leadership for daily operations and acts as the service host for events within reserved event spaces • Collaborates with students, faculty, staff, and external guests to ensure a seamless experience • Coordinates with event planners to prepare facilities to the highest standard and resolves any concerns promptly • Ensures all facilities operate safely, securely, and efficiently to support campus engagement Technology Services and AV Support • Acts as the SME for AV operations within the SAC, Red Barn, MITC, and Strickler Auditorium • Provides consultation to clients on AV capabilities and supports the setup, operation, and troubleshooting of AV systems during events • Works collaboratively with ITS, campus videographers, and external vendors to support technological needs and align with campus-wide IT practices • Responsible for maintaining, scheduling, and preparing AV equipment including sound systems, projectors, lighting, and microphones • Tracks AV trends and ensures systems remain up to date and functional. Supervision of Professional and Student Staff • Directly supervises junior staff, assigning work, setting priorities, and supporting performance development • Provides feedback and recognition to foster a productive team environment • Indirectly oversees student staff, including hiring, training, scheduling, and evaluation • Ensures appropriate staffing for SAC, Red Barn, MITC, and Strickler Auditorium events, as well as facility coverage in Bingham Humanities and Strickler Hall weekday evenings and on weekends Work Hours and Location: This is a full-time, exempt position with a 37.5-hour regular workweek. The primary work location for this position is at the Belknap Campus.