Events & Trade Show Coordinator

As an Events Manager at CHAOS you will operate with precision in secure environments manage complex logistics around sensitive programs and create exceptional experiences that reflect the caliber of innovation happening within the Marketing team and the broader CHAOS organization.This is a hands-on role for someone who wants to build and own an events function from the ground up not just execute a playbook. Youll develop the overall events strategy for the next year (and think further ahead decisions on major conferences are often locked in years in advance) while staying deeply involved in the day-to-day logistics vendor management and creative execution that make events successful.Responsibilities: Serve as the primary events resource and point of contact (POC)Develop and own the annual events strategy including long-range planning for major conferences (e.g. booking and budgeting for events 12 years out)Coordinate logistics for customer visits including facility tours and field demonstrations technical demonstrations classified and unclassified briefings and hospitalityCoordinate planning and execution for external conferences and trade shows such as the annual Association of the US Army (AUSA) Conference or Dubai Air Show including booth setup and designCapture and organize leads at events to help build and grow the marketing databaseCreate supporting marketing materials for events (e.g. splash pages for happy hours invites event collateral)Support government customer engagements media visits and stakeholder meetingsCross-Functional Collaboration 35 years of experience in event planning ideally including trade show and conference experience (previous exposure to defense-industry trade shows is a plus)Startup or high-growth company experience strongly preferredA go-getter who takes full ownership of projects comfortable being both the strategic thinker and the person handling logistics and setupStrong project management skills and a creative resourceful problem-solving mindset able to think beyond standard booth setups to create memorable attendee experiencesAbility to visualize event space flow guest experience presenter experience food presentation appropriate sound levels and overall atmosphereExperience with Microsoft Office (Word Excel Outlook) and communication platforms like SlackMust be a U.S. citizen due to required access to U.S. export controlled information or facilitiesAbility to obtain and maintain a security clearanceWork in-office in Washington DCAbility to travel domestically and internationally 10% (initial focus on US-based events with potential for European event scope as the team grows)Why CHAOS The salary range for this role is an estimate based on a range of compensation factors inclusive of base salary only.