Experience Designer

Company Background

Hipp Inspired Experiences (HIPP) is a full-service meeting planning and event design/management firm based in Louisville, Kentucky. HIPP provides a wide range of event planning services across various industries, with a special focus on the healthcare and pharmaceutical sectors. The firm was founded October 1, 2012 by Tara Hipp Guenthner, Owner & Creative Planner.

HIPP combines a broad vision with a sharp attention to detail, ensuring each event hits the mark. Whether crafting and managing memorable first-time events or revitalizing and infusing fresh energy into existing projects, HIPP is dedicated to meeting our clients' goals with precision and care.

The HIPP team brings years of combined experience in meeting planning, event coordination, design, and hospitality. We are passionate about delivering innovative ideas, exceptional operations, and, above all, inspired results!

Position Requirements

The Hipp Inspired Experience Designer should have a minimum of 2 years of experience in meeting planning, project management, hospitality or design.
Applicants should be comfortable with taking direction, making decisions, and working diligently until the client is satisfied.
Excellent communication skills, whether in person, via phone or through email, are a necessity.
As with most positions in this industry, occasional evening and weekend work is required.

Position Responsibilities

Clients of the firm require Hipp Inspired to produce and manage several meetings/events each year. These meetings and events take place in locations throughout the country, and the number of attendees range from 15 to 1,000.

Our Experience Designer will assist with producing many of these meetings and events. This will include, but is not limited to:

Researching hotel/venue/restaurant options
Assembling and maintaining guest lists o Distributing “save the dates” and invitations
Preparing registration links and managing guest registrations
Preparing travel options based on guest preference, booking travel reservations, and upgrading/ changing travel arrangements as necessary
Selecting menus
Ordering and managing audio/visual support
Creating, submitting and managing hotel “room lists”
Reviewing and approving banquet event orders
Working with outside vendors for car service, shuttle service, entertainment, security, décor, etc.
Assembling and/or distributing name badges, travel memos, welcome packets, catalogues, and other meeting materials
Distributing and collecting necessary attendee contracts
Working collaboratively with the team at HIPP to make sure all details are planned in advance of the meeting/event
Maintaining communication between Hipp Inspired staff, vendors and clients, as necessary
Working in coordination with Hipp Inspired staff to create presentations, signage, websites, and other materials to support and promote the meetings and events we create
Activating as part of an on-site management team for meetings and events
Reviewing meeting/event invoices
Collecting receipts and documenting expenses

In addition to performing the tasks listed above, our Hipp Inspired Experience Designer will be responsible working in coordination with Tara Guenthner to manage the Hipp Inspired Office (located at 1827 Brownsboro Road), as well as “The Hipp”, a small apartment complex (located at 3515 Lexington Road). This will involve preparing and sending lease agreements, calling and meeting maintenance vendors, etc.

Out-of-town travel will be required of our Experience Designer. In most cases, the duration of each meeting is 1-4 days. This will result in being out-of-town 2-6 days per meeting.

Expected hours: 20.0 – 50.0 per week

Benefits:

Paid time off

Work Location: In person