Facilities & Event Set-Up Coordinator

This role is responsible for the day-to-day oversight of facilities and the set-up, execution, and breakdown of meetings and events. Monitor building systems to ensure they are operating as expected (e.g., plumbing, heating, cooling, electrical, AV).Coordinate repairs and upgrades to the building, including identifying vendors, obtaining estimates, coordinating the work and work schedule, submitting bills, and communicating with staff.Maintain regular communication with vendors, ensuring strong vendor relationships.Coordinate annual safety and building inspections, including elevator checks, occupancy permits, fire extinguishers, defibrillators, and fire alarms.Ensure regular cleaning and maintenance tasks are complete.Coordinate building access, including keys, alarm codes, and security systems.Ensure all egress areas and public aisles comply with ADA standards.Maintain the appearance of the building's entryway, including snow removal and keeping the front exterior clean and free from debris. Provide on-site event support and service during meetings and programs to ensure a smooth, professional experience for members, speakers, and guests.Participate in planning discussions as needed to anticipate space, equipment, and service needs.Ensure meeting rooms are reset, organized, and member-ready following each event.Assist with set-up and logistical support for off-site events as needed. Place orders for snacks for meetings and general office supplies.Assist staff with mailing, scanning, and printing requirements, processing all incoming and outgoing mail and packages, including membership billing.Operate office machines, including copiers, mail machines, scanners, and other standard office equipment, and coordinate their maintenance and repair as necessary.Support front desk and lobby coverage during business hours by welcoming members and guests, receiving deliveries, and admitting contractors as needed. Experience: 2-4 years in an office, facilities, hospitality, or events support role

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