Fractional Event Producer

AdHoc Event Producer (3-Month Contract, Houston)
Contract Details:

Contract Start Date: May 11, 2026
Contract End Date: July 17, 2026
Event Date: July 9, 10 or 11, 2026 (exact date TBD)
Estimated Hours: ~10–12 hours per week on average, with flexibility for increased hours during peak production weeks and event execution
Fee: $4,000 Flat Fee

Key Responsibilities
Pre-Production & Planning

Attend Client-facing production calls and internal production check-ins.
Lead venue research, outreach, and booking process:
Present curated venue options with pricing
Negotiate and finalize venue contracts
Confirm all insurance requirements, permits, and licenses.
Assist with managing production timelines and checklists.
Coordinate event branding and local artwork (digital + signage)
Source and confirm all local vendors, including:
A/V rentals
Security
Activation/vendor partners (e.g. captured services)
Printing and fabrication
Oversee talent logistics, including:
DJ booking coordination
Talent advances (ADV creation and distribution)
Hire and coordinate content direction with content team.

Production Management

Lead advance process with venue and all vendors
Run venue production meeting and align on run-of-show, logistics, and load-in/out
Develop and finalize security plans (in collaboration with agency and venue), staffing plans, and production documents (run of show, contact sheets, load-in schedules).
Coordinate printing and fabrication timelines.
Order and track production supplies.

Event Execution

Oversee on-site production and load-in
Manage event staff and vendors onsite
Ensure proper coverage onsite by content team
Ensure all elements are executed to plan:
A/V
Talent performance
Activation execution
Guest experience + flow
Troubleshoot in real-time and maintain show quality

Post-Event & Wrap

Collect and submit final venue costs and vendor invoices
Track and manage event inventory and staff payments.
Assist with reconciling event budgets.
Submit event debrief reports.
Ensure content is delivered to client.

Requirements

Must be based in Houston, TX and available for in-person venue visits and on-site execution.
Must be English and Spanish-speaking.
5+ years experience producing live events, brand activations, and large-scale social events.
Strong network of Houston venues and vendors.
Proven ability to manage multiple stakeholders and timelines.
Detail-oriented with strong organizational and communication skills.
Comfortable working both independently and within a larger production team.
Understands guest flow, crowd management, and experiential design.
Calm under pressure and solutions-oriented. Strong on-site leadership presence.

Compensation: $4,000 flat fee