Full-Time Coordinator of Special Events

The Role The Coordinator of Special Events is responsible for supporting Liberty Science Center’s special events business by (1) managing special events logistics from start to finish, including contracts and billing, (2) marketing and selling our beautiful event spaces to corporate, social, and nonprofit clients, and (3) assisting with all of the department’s administrative needs. They are a team player who can work in fast-paced situations with a positive attitude. Logistics & Organization • Maintain LSC’s Master Events Calendar • Oversee and run biweekly Special Events Meeting • Prior to the special event, conduct onsite client site visits • Assist with the preparation and coordination of client-related events • Assist with the planning and logistics of internal events • Manage all staff assisting with the event including event stage hands, volunteers, exhibit, and LSC contracted vendors • Serve as Manager-On-Duty for event staff, catering, building staff, and outside vendors during event • Coordinate and schedule all assignments and breaks for stagehands, event hosts, and exhibit staff • Manage set-up and breakdown of all event related material • Assist with the flow of events by managing various activities and locations • Liaise with other operating units to maintain the public presentation of areas during the event • Provide effective supervision and coaching to ensure the consistently high-quality performance of all event staff, volunteers, and exhibit staff • Assist with security and emergency guest situations • Respond to guest complaints and special inquiries • Ensure timely and safe departure of all guests; i.e. ordering taxi service • Perform final walk-through of all building spaces to ensure complete clean-up • Assure that the building is ready to open for regular business following events • Effectively troubleshoot guest concerns and provide constructive outcomes • Consistently present an eager, friendly, and service-oriented demeanor Sales & Marketing • Interview and pre-screen incoming calls and emails for facility rentals • Cultivate and maintain potential clients by attending off-site networking events within the NJ/NYC region • Prospect mailings and e-blasts for new event clients • Research and prospect contacts for the Special Events Database • Serve as a liaison with clients and guests during an event The Coordinator must have the ability to be sedentary for long periods of time in the office but also the ability to be active when working with the event team in our rental spaces.