Hospitality/Event Manager

It’s an exciting time within the agency and this position will help lead the charge. We create work that our clients and their consumers are inspired by. We are seeking a Hospitality Manager to become an integral part of our Hospitality team. You will serve as liaison between the Account Manager/Project Manager and suppliers for the duration of the event. • Sourcing venues/sending RFPs for various clients and summarizing your research in a PowerPoint presentation • Working directly with venues/ground transportation companies/F&B vendors and other various third-party vendors to negotiate costs, arrange for services and ensure all details are correct • Building registration websites in Swoogo (and possible other platforms like CVENT and Stova) and be a leader/advisor regarding best practices within these domains as well as training others • Responding to attendee emails and requests in a timely manner • Making arrangements for ancillary meetings associated with larger programs and being comfortable working with high level VIP’s • Utilizing preferred vendors for quality of service and maximum pricing leverage/compliance • Maintaining the highest level of quality, professionalism and integrity when negotiating with suppliers and interacting with clients and co-workers • Adhering to all deadlines, timelines & compliance requirements Determining and arranging all detailed program needs (i.e. set-up and manage event registration system, meeting room set-up, function times, basic audio-visual needs, menu selections, on-site/off site events and activities, DMC operations, special events, ground transfers, room deliveries, room blocks and rooming lists, and VIP needs • -prepare and provide client with timeline outlining all planned program details) • Ensuring internal and external reporting requirements are met • Monitoring and reviewing supplier billing and ensuring timely payment and reconciliation • Reconciling programs in a timely manner, in accordance with For Good & Company and client standards • Assuming other duties and responsibilities not specifically outlined herein, but which are logically and properly inherent to the position and that add value • Close cooperation & partnership with Account Managers, Project Managers and Producers • Building strong partnerships with vendors and contractors nationally and internationally • Managing multiple programs/ event components simultaneously • Basic knowledge of AV needs and equipment • Basic knowledge of event compliance strategies