HR Coordinator - Events

All work duties and activities must be performed in accordance with City and department policies and procedures as well as federal, state, and local regulations. • Assists new incumbents when completing paperwork and creating personnel folder; • Assists with scanning and indexing all documents into Document Manager per the records retention schedule; • Performs necessary duties Administrative Assistant duties as needed; • Organizes and tracks annual employee recognition program; • Acts as backup to HR Coordinator - Records: • Administrates, reviews, and maintains the Human Resources Department records retention schedule, per procedures outlined by the City Compliance Officer; • Assists in the development and implementation of annual Affirmative Action Plans and special recruitment goals and programs; • Notifies the Professional Development Manager when targeted areas of underutilization become evident in departments filling positions; • Process incumbent separations, conducts exit interviews, and organize incumbent personnel file per the records retention schedule; • Reports random drug screen data to Risk Management on a quarterly basis; • Acts as backup to HR Coordinator Senior: • Provides guidance to hiring managers regarding desired adjustments to the duties and responsibilities of new and existing job descriptions to achieve appropriate classification and salary levels; • Provides job analyses, creates new job descriptions and revises existing job descriptions; • Administers and oversees the online Performance Evaluation system; • Receives all incoming job requisitions, determines accuracy and completeness, and distributes requisitions among the Staffing and Recruitment team; • Coordinates classification requests with the City’s external compensation consultant. OTHER KNOWLEDGE, SKILLS and/or ABILITIES • Understanding of and the ability to make practical application of the customary practices, rules, regulations, procedures, and principals of Human Resources; • Proficiency in Microsoft Office software, including Word and Excel; • Ability to follow written and verbal instructions; • Demonstrated ability to maintain a high degree of organization, coordination and communication with attention to detail and accuracy; • Ability to comprehend and convey to others the City’s Human Resources policies, practices and procedures; • Ability to excel in a fast paced environment with multiple priorities and deadlines; • Ability to establish and maintain cooperative working relationships with incumbents, officials, other agencies and the general public. The physical demands described here are representative of those that must be met by the incumbent to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job.