Internal Events Coordinator

The employee in this position will have the following essential job functions: • Primary responsibility for managing internal event facilitation • Works with minimal direct supervision and must prioritize tasks and manage time effectively • Is an effective communicator and is characterized by interpersonal skills that convey service, professionalism and confidence to clients • Consults with clients to determine objectives and requirements for events such as conferences, retreats and meetings • Meets with clients to plan the scope and format of events • Characterized by creativity to achieve clients' goals • Understands and assigns event space to achieve effective use of resources • Oversees implementation of all event details including, but not limited to, meeting room assignment, room set-up, media, dining, signage, security, and transportation • Provides leadership and direction to all event service personnel, regardless of position or title, for any assigned event • Coordinates with off-campus vendors for catering and rental items such as staging and other equipment • Inspects facilities to ensure they conform to client expectations • Reviews invoices from vendors and Pioneer to ensure accuracy • Audits BEOs after events to ensure they are ready for internal billing • Maintains detailed records of each assigned event • Conducts post-event interviews and reports on ways to improve client service • Provide support to other Even Productions staff as needed during select internal, public, and core institutional events The person in this position should have 1-2 years prior event planning experience. The person in this position will report to the Associate Director of Event Productions. The person in this position will work in an office or indoor event venue the majority of the time. The Internal Events Coordinator will regularly walk to event venues throughout campus and may be required to set out signage and assist with room set-up.