Live Event Specialist

Job Title: Live Event Production Specialist/AV Event Specialist

Location: Austin, TX (78727) – 100% On-site

Position Type: Contract (Initial 2-month trial period with a strong possibility of long-term extension based on performance)

Hours: 40 hours/week

Work Schedule: Flexible schedule required. Tentatively Monday–Friday (8:00 AM – 4:00 PM or 9:00 AM – 5:00 PM), but actual days and shift times will vary depending on event schedules (requires availability for early mornings, later evenings, and occasional weekends).

Position Overview:

We are seeking a skilled and client-focused Live Event Production Specialist to support high-profile educational and training programs in an academic/medical institute environment. This is a dedicated, hands-on live production and control-room role—not a general helpdesk/AV support position.

The specialist will operate production control systems, run PTZ cameras, manage audio mixing, coordinate run-of-show timing, and produce basic multimedia content, all while delivering high-touch hospitality and technical support to attending doctors, instructors, and executive staff.

Key Responsibilities:

Live Event & Control-Room Production:

Operate control-room production switchers, direct feeds, in-room audiovisual systems, and mobile devices (iPads).Control pan-tilt-zoom (PTZ) cameras (Sony controllers or equivalent) to capture close-up procedure demonstrations and wide plenary sessions.Manage audio signal flows, gain structures, and live audio mixing for presenters and panel discussions.Direct and track event timers, run-of-show cues, slide changes, and transitions to maintain strict program schedules.Manage hybrid/virtual meetings and broadcasts using Microsoft Teams and other major video conferencing platforms.Digital Content Creation & Asset Management:

Capture clean event photography and B-roll video footage of lectures, attendees, and demonstrations.Perform basic video editing, trimming, and export of event recordings.Format and edit presentation slideshows (PowerPoint/Keynote) on the fly for visiting speakers.Catalog and archive recorded assets and production files.Technical Operations & Systems Maintenance:

Assist with the setup, staging, testing, and teardown of external and built-in AV hardware (microphones, displays, LEP walls, confidence monitors, cabling).Monitor building and AV infrastructure using systems like Q-SYS Core Manager.Read and follow AV signal flow diagrams, line drawings, and rack elevations to troubleshoot issues under live event pressure.VIP Customer Support & Stakeholder Management:

Act as the direct, in-room technical liaison for visiting medical faculty, guest speakers, and trainees.Maintain a high level of hospitality, white-glove customer service, and polished corporate professionalism.

Critical Work Environment Requirements (Must-Haves):

Medical Cadaver Environment: Educational sessions involve physicians conducting hands-on procedural training using human medical cadavers. Candidates must be completely comfortable working in close proximity to cadavers, including manually operating cameras and positioning gear near demo stations, while maintaining absolute respect and confidentiality.Non-Negotiable Schedule Flexibility: Willingness and availability to flex hours outside of standard business windows (early morning starts, late evenings, or weekend sessions).Physical Demands: Ability to lift, carry, and stage production equipment or sandbags weighing up to 50 lbs, and comfortably work off a standard ladder when rigging or adjusting gear.

Required Qualifications & Experience:

Experience: 5–7 years of hands-on experience in live event production, broadcast control rooms, or staging environments (freelance live production experience is welcome).Camera & Video: Demonstrated proficiency operating PTZ camera controllers, direct video switchers, and live capture workflows.Audio Engineering: Solid understanding of live audio mixing, microphone placement, gain structure, and signal routing.Conferencing Tools: Practical experience hosting and managing live/hybrid sessions via Microsoft Teams (or platforms like Zoom/Webex).Presentation Tools: Proficient in Microsoft PowerPoint for rapid formatting, slide management, and dual-monitor presenter views.Basic Media Production: Working knowledge of basic video editing and still event photography.Professional Demeanor: Punctual, proactive, self-managed, and polished in dress and communication when interacting with high-profile attendees.

Preferred (Nice-to-Have) Qualifications:

Prior experience operating Sony RM-IP500 (or similar) PTZ controllers.Familiarity with Q-SYS Core Manager or DSP monitoring software (trainable on site).Background providing production or technical support within academic medical centers, anatomy labs, or healthcare training facilities.

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