Manager, Meetings and Events

Looking for a forward-thinking, fun work environment where you can grow your career? We are currently seeking... qualified candidates for the position of Manager, Meetings & Events to be primarily responsible for coordinating and executing all aspects of high-level meetings produced by the Company. Specific responsibilities include (but are not limited to): • Interact with appropriate organization committee chairs and clients on conference logistics throughout the planning process • Develop planning timelines and provide information to appropriate committee and staff members; adheres to deadlines • Organize and lead conference calls with Program Committee; develop & send call agendas and recap notes • Manage sponsors and exhibitors to ensure deliverables are met • Manage all meeting planning functions to include space assignments, meeting specification development, on-site registration and food and beverage coordination • Work with internal graphics and development team to create registration website and mobile app as well as program images to be used in all promotional email campaigns • Coordinate meeting logistics with hotel convention services personnel and other service providers • Monitor attrition dates, cancellation policies and ensure contracted services are executed • Liaison with hotel personnel and other service providers during on-site execution • Provide management oversight and direction for all vendors who provide support for events • Maintain all meeting tracking history to include housing and registration reporting • Work within the budget, manage expenses, and complete final meeting reconciliation • Ability to travel to meetings (some weekends and holidays) • Support all aspects of meeting as required • Provide support to other planning team managers as necessary • Other duties as assigned by the Vice President to support department and organization goals What we expect from qualified candidates: • Bachelors Degree in Hospitality Management or related field with CMP certification a plus • One to three year’s experience in the hospitality/meeting planning industry • Knowledge of registration system preferred (Cvent, RegFox, Jotform or similar) and the ability to learn new software applications • Proven experience with project management of high-level meetings, detail-oriented, technical proficiency, ability to work independently, be flexible and handle change well • Strong written and verbal communication skills • Multi-tasker • Experience with Microsoft Suite (Word, PowerPoint, Excel) Bryn Mawr Communications has a deep understanding of the markets we serve, innovative products and content channels, and the network of influencers to bring big ideas to life.