Marketing Events Specialist

This is an exciting opportunity to be part of the MedVet Marketing team. Reporting directly to Sr. Specialist- Event Marketing, the Event Specialist is responsible for planning and coordinating in-person events while supporting additional virtual events for MedVet throughout the year. In this role, the Event Specialist will help with event research, strategy and outline the scope of the event, develop any event themes, concepts or activities with support of other creative team members, scout and inspect event venues, negotiate and manage vendor contracts, and collaborate with internal stakeholders to make sure the event delivers the MedVet Experience. and determines budget • Scouts and inspects event venues • Works with vendors to get bids and determines best fit for the budget and goals of the event • Negotiates and manages vendor contracts • Coordinates event logistics and services, including technology and equipment needed to run the event, as well as food, drinks, transportation, lodging, and more • Manages the budget and ensures events stay within guidelines; ensure vendors are paid timely • Fosters and maintains relationships with caterers, venue operators, and other vendors • Collaborates to procure materials, presentations, and other resources for the event • Provides a Post-event Briefing Report and surveys event participants to gather feedback • Creates, manages, and maintains the event mobile application, as appropriate • Organizes and conducts pre/post meetings with key stakeholders, for example: presenters and volunteers • Solicits, trains, manages event volunteers; ensuring any paid volunteers are compensated timely • Additional duties as defined by the needs of the department • Able to prioritize and perform responsibilities in a pressure environment; responds to management requests.