Meeting and Events Coordinator

At Kelley Cawthorne, we help clients advance their missions through innovative strategies, strong relationships, and exceptional service. We’re known for our integrity, collaborative culture, and commitment to delivering high-quality experiences for our clients and their members. You’ll be responsible for planning and executing a wide range of in-person and virtual events that support client goals and member engagement. Collaborate with association boards and staff to plan and execute conferences, annual meetings, educational programs, webinars, and special events.Develop detailed event timelines, budgets, task lists, and production schedules.Coordinate logistics including venue selection, catering, audiovisual needs, signage, materials, and transportation.Manage vendor relationships, contracts, and ongoing communications.Secure and manage sponsor and vendor partnerships through targeted outreach and alignment with event goals and revenue targets.Partner with marketing and communications staff to promote events via email, websites, and social media.Build and manage event registration systems, track attendance, and prepare reports.Prepare event materials such as agendas, name badges, programs, signage, and supplies.Provide on-site coordination for in-person events, including setup, registration, vendor oversight, and attendee support.Support virtual events by managing platforms, assisting presenters, and troubleshooting issues.Conduct post-event evaluations, gather feedback, and prepare recap reports with recommendations.Maintain organized event records and documentation. Periodic travel by car within Michigan and Ohio, with occasional national travel for meetings and events.Ability to attend evening or weekend events as needed.Ability to lift up to 25 lbs.