Meeting and Events Planner

Meet with internal (or external as required) customers to understand the goals and objectives of the meeting or event. Monitor event activities to ensure the customer and event attendees are satisfied and resolve any problems that arise. Record feedback from events. Job Duties And Responsibilities • Oversee the planning and execution of internal department events by serving as the main planner • Use event management software and become a power user of the software to unlock all capabilities that can be utilized across the organization skills • Oversee the hotel contracting process from start to finish across all events • Research and plan accommodations, all methods required for transportation, meeting space, hotel rooms, offsite venues, onsite or offsite activities, and other logistics as necessary, using RFPs, site visits and other evaluation criteria to determine best option against goals and objectives • Compile project plans which summarize costs, event times, attendance numbers, equipment needs, catering, decorations/floral, and other related details • Assist with certain components of high-profile board and executive events as requested • Maintain accurate and updated data related to guest list, travel logistics, room blocks and other items • Provide onsite management and post-event evaluations • Manage multiple deadlines with each meeting process and make decisions based on the needs and objectives of the meeting • Maintain records of event aspects, including financial details of event activities and reconciles event-related expenses to budget in a timely manner • Utilize various technology systems and software to support meeting planning end-to-end process • Communicate with staff and team members to ensure a successful meeting • Be aware of, and comply with, all corporate policies • The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required