Meeting Event Manager

Experience in production management and/or trade show and exhibit management—including expo operations, exhibitor fulfillment, and general service contractor oversight—is a plus, although this is ultimately a full-scope meeting management role with exposure to all facets of event operations Prepare correspondence and internal communications in accordance with GET's written communication standards, and proofread materials as neededLead overall meeting logistics planning and execution, including venue coordination, production timelines, staffing plans, and onsite managementManage hotel and venue relationships, including contracting, concessions, meeting space coordination, room block management, and ongoing logistical communicationOversee food & beverage planning and execution, including menu selection, guarantees, dietary accommodations, budget tracking, and onsite service managementSupport budget development, cost tracking, reconciliation, and overall program profitability; review vendor invoices and finalize billing in partnership with accountingCollaborate with registration and housing teams to support attendees, exhibitors, speakers, sponsors, and VIP needsOversee housing management and rooming list processes, including room block monitoring, pickup tracking, attrition management, and VIP reservationsPlan, manage, and execute exhibit halls and expos, including sourcing and managing decorators/general service contractors (GSCs) and specialty vendorsDevelop and maintain detailed production schedules, operational timelines, run-of-shows, and internal planning documentsManage onsite execution of meetings and events, troubleshooting issues in real time, and ensuring a high-quality attendee experienceEnsure quality control across all logistical and operational elements, proactively identifying risks and implementing solutionsProvide leadership, mentorship, and operational guidance to onsite staff and internal team members as neededReport program status, risks, and post-event recaps to senior leadershipContribute operational insight, process improvements, and strategic recommendations during internal planning meetingsSupport a collaborative, team-first environment and contribute wherever needed to ensure successful program execution Located in Florida (primarily a remote work environment) Bachelor’s degree preferredAn ideal candidate would have a minimum of four years of experience as a meeting managerCMP certification preferredMust be able to travel 20-30% of the time (often less, rarely more) Valid passportExcellent verbal and written communication skillsExcellent time management skills, attention to detail, multi-tasking abilities, and the ability to meet tight deadlines (this is a big one! This role does require travel and the ability to work in a team environment. Please note that the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

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