Meeting & Event Planner - Wakefield, MA

Are you ready to join the team? The Meeting & Event Planner, a mid-level role, manages the coordination and preparation of events for assigned clients. This position will work closely with the Event Coordinator, Events Manager and Director of Global Events, as well as other Virtual staff to ensure the successful implementation of assigned client event services. Plan and manage logistics for domestic and international events, including venue selection, catering, AV arrangements, and marketing coordination.Negotiate contracts with venues, hotels, and vendors to ensure cost-efficient high-quality events.Create and manage event budgets, maximizing resources.Travel onsite as needed to oversee event operations.Manage online meeting registration systems and provide regular reports to clients.Develop programs, agendas, and services according to client requirements.Coordinate administrative details and ensure compliance with regulations.Review and approve event bills for accuracy.Assist in developing event-related marketing materials and websites.Coordinate event insurance when necessary.Ensure sponsors receive and utilize benefits effectively. Virtual Inc. was founded in 1999 and is headquarted in Wakefield, MA.