Meeting Planner, Project Manager, Remote

They offer a fun environment with excellent benefits, including medical/dental insurance, as well as a 401(k) plan. They work hard but enjoy their chosen careers and company. Primary Responsibilities: • Provide superior client support and onsite management for all assigned meeting projects (advisory boards, KOL conference one one-on-one engagements, steering committee meetings, speaker trainings etc.. • Provide excellence in planning meetings (pre-planning, onsite execution and post-meeting wrap-up) • Manage travel, lodging, and expenses for participants traveling to meetings • Manage technology vendor for virtual projects • Assist in financial management, including budget creation, monitoring revenue/expenses for assigned projects, and timely/accurate reporting • Schedule and lead conference calls with clients for project updates • Act as liaison to expert physicians and high-level clients • Develop task lists and timelines for projects to guarantee that timelines are met • Produce program materials • Research appropriate venues and negotiate contracts • Perform general administrative work, such as creating and/or updating project documents • Travel to programs and manage logistics onsite • Responsible for post-program budget reconciliations and aggregate spend reporting • Adapt to changing client procedures and processes • Develop and maintain solid relationships with clients and vendors • Proactively seek out methods to improve self-performance and efficiency of operational tasks • Travel domestically and internationally, and work overtime as needed Qualifications: • Minimum of 3 years of experience as a meeting planner or project manager • Experience with healthcare and KOL management meetings preferred • Proven proactive problem-solving skills • Proficient in MS Word, Excel, and PowerPoint • Proficiency using current digital technology, including mobile computing, cloud-based tools, Microsoft Office, and mail merges; general internet search proficiency. • Extremely detail-oriented and organized with strong multi-tasking skills • Team-oriented, positive attitude is essential • Capable of making solid and quick judgment calls in a crisis • Strong organizational, multi-tasking, and time management skills • Proven self-starter with initiative and follow-through • Ability to prioritize and schedule tasks in fast-paced environment • Strong interpersonal and communication skills, both verbal and written • Available to travel to live events (on average 25% including weekends) • Ability to work directly with clients in a responsible, appropriate and service-oriented way • Experience at working both independently and in a team-oriented, collaborative environment