Meeting Specialist

Experience with Cvent is a plus. Speciali z ed knowledge • In depth understanding of the department’s service offerings and processes Works with minimal supervision in a team environment to ensure the timely and accurate performance of work within project scope and objectives • Participates in project planning meetings (internal and with client) • Keeps current on knowledge within the industry in respect of SOPs, HCP compliance, and suppliers • Knowledge of quality worldwide meeting venues • Working knowledge of virtual meeting management and platforms • Experience working with Cvent platform a plus Project execution and success • Liaises closely with colleagues at all levels to discuss issues and resolve conflicts that may arise when managing a project Demonstrates the ability to complete assigned tasks, meet project deadlines and achieve objectives Proactively seeks opportunities to improve project efficiency, results, or team performance • Oversee project coordinator responsibilities, including attendee management • Uses knowledge, experience, and expertise to recommend suitable venues and project solutions • Conduct site visits to further influence the success of the meeting • Works within internal/external SOPs and guidelines • Provides expert quality control in respect of compliance to pharmaceutical industry guidelines • Manages the on-site delivery of meetings • Ensure communication with suppliers is clear and up to date • Provides guidance to project team members in technical or process areas Skills: • Proven experience in a pharmaceutical meetings environment • Demonstrated ability to successfully manage meetings on time with high quality • Technical expertise • Client focused approach to work • Ability to interact professionally within a client organization • Strong problem-solving skills • Willingness to work in a matrix environment and to value the importance of teamwork • Excellent interpersonal, verbal, and written communication skills • Sound understanding of IT packages such as Word, Excel, and PowerPoint • Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail • Knowledge of online registration software • Good knowledge of audiovisual equipment • A flexible attitude with respect to work assignments and new learning Knowledge and Experience: • Relevant pharmaceutical meeting planning experience • Equivalent experience organizing meetings within a similar industry and/or role is required

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