Meeting/Event Planner Job at Sidley Austin in Chicago

Meeting/Event PlannerRecruiting LocationUS-IL-ChicagoDepartmentAdministrationSummaryThe Meeting/Event Planner is responsible for the development, planning and execution of Firm events, meetings, and conferences at the direction of the Director of Firmwide Events. This role is a part of a firmwide team that produces high-caliber events and provides premium service to our stakeholders.Duties and ResponsibilitiesPlan firm events, meetings and conferences, including reviewing venue and vendor contracts, organizing sleeping rooms, food and beverage, venue logistics, audio visual, and transportation coordination. Provide on-site management at events and/or effectively prepare leadership for on-site management of meetings/events.Create budget proposals and maintain detailed records to facilitate accurate budget reporting and post-event analysis. Maintain detailed event records following departmental best practices.Manage event communications throughout life cycle of event.Work with in-house Marketing and IT teams to create internal and external communications regarding events, meetings and conferences.Source and establish vendor relationships with possible venues and vendors for all firm events, meetings and conferences.Provide personal, prompt and exceptional service in a professional manner at all times to both internal and external contacts.Other duties as assigned.QualificationsTo perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required.