Meetings and Events Coordinator

Live Your Passion. Add Your Magic. At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application. We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.The Meetings & Events Manager will be responsible for planning and executing groups turned over by the Group Sales and Catering Sales teams. They will oversee coordinate of all aspects of contractual agreements including room blocks, food and beverage and special concessions. They will work closely with various operating departments to ensure smooth execution of all onsite details and maintain strong relationships with clients to encourage repeat business.ESSENTIAL FUNCTIONS Major areas of responsibility/management include, but are not limited to:Develop relationships with all incoming groups and clients to ensure clear communication of planning deadlines, revenue requirements and hotel offerings.Provide clients with the resources needed to effectively plan meetings and events while encouraging increased food and beverage and misc. spend beyond contracted revenuesKeep up with current event trends to provide creative setups, menus, and programming to clientsTrack room block performance, routing instructions and guestroom-related concessions to ensure accurate onsite reporting and post-event billingDetail and distribute accurate group information to operating departments via Banquet Event Orders and Group Resumes in a timely mannerParticipate in regularly-scheduled operations meetings to ensure pertinent information, changes and pop-up details are communicated as neededFoster strong relationships and effectively communicate with all hotel departments so that they are set up for success at all timesLiaise onsite between clients and operating departments to ensure smooth program execution and overall success for planners, clients and attendeesAdapt well to unexpected challenges onsite and offer creative problem-solving solutions to turn around the group or guest experienceOffer post-event meetings to discuss feedback, review billing and facilitate potential rebookingAdditional duties as assigned by Director of Meetings & EventsQUALIFICATIONS Previous Catering or Event Operating experience strongly preferredLuxury hotel experience strongly preferredFamiliarity with food and beverage basics, menu planning and private/group event coordinationAbility to effectively communicate with guests, management, and co-workersKnowledge of current event trendsComputer proficiency and ability to work with Delphi, Opera, Excel and Microsoft Office programsPHYSICAL REQUIREMENTS Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems. Must be able to sit at a desk for up to 6 hours per day. Walking and standing are required the rest of the working day. This may include traveling to and from meetings. Length of time of these tasks may vary from day to day and task to task. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity. Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates. Vision occurs continuously with the most common visual functions being those of near vision and depth perception. Must have finger dexterity to be able to operate office equipment such as computers, printers, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.The pay scale for Meeting & Events Manager is $75k - $80k.The pay scale is the base salary wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position.In the United States we are proud to be an EEO employer M/F/D/V.We maintain a drug-free workplace and perform pre-employment substance abuse testing.At Montage Hotels & Resorts and Pendry Hotels, we're committed to delivering extraordinary, personalized and authentic experiences. How we get there is by empowering our associates to think creatively. Grow their talents. Encourage them to have fun. And allow them to follow their passion in creating moments guests will long remember. At Montage and Pendry, opportunities for career growth are bountiful, and training programs are open to those seeking advancement. We encourage all of our associates to continuously learn and grow. Working at Montage and Pendry is more than a job; it's a way of life.#J-18808-Ljbffr