Meetings and Events Planner at ACCESS Dearborn, MI

Meetings and Events Planner job at ACCESS. Job Summary: Under general supervision, the Meetings and Events Planner uses advanced skills gained through training and experience to coordinate and arrange all aspects in the preparation and execution of all tours, meetings, conferences, and special events for the organization. • Negotiate contracts with vendors related to events including air, hotel, etc… • Establish invitation/registration procedures • Assess risk management to determine insurance, security, and operation’s needs • Secure and communicate transportation arrangements • Determine setup for function rooms including seating, audio and video • Ensure and order proper material to be available for event • Visit various programs functioning as business leads • Oversee and ensure completion of payment and/or billing processes • Identify successful criteria for evaluation of tours, meetings, conferences and/or special events and create evaluation processes • Conduct pre and post meeting briefings with suppliers and facility providers • Oversee set-up, take down and facility management during meetings and events for all events and functions • Identify maintenance, security and cleaning needs for events and communicate with appropriate areas to make available • Proactively escalate potential client or program issues for timely resolution • Provide program feedback to all stakeholders through regular contact and reporting • Review progress of assignments with event partner and senior management • Balance conflicting resources and priority demands • Maintain currency in meetings and event industry information • Performs other duties and responsibilities as assigned. Ability to: • Organize, manage, and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment • Work on-site at events as needed, nights, weekends, and travel required • Handle stressful situations and provide a high level of customer service in a calm and professional manner • Work independently as well as collaboratively within a team environment • Work under pressure on multiple projects concurrently and meet deadlines in a fast-paced work environment • Incite enthusiasm and influence, motivate, and persuade others to achieve desired outcomes without organizational authority • Partner with other functional areas to accomplish objectives • Facilitate meetings, ensuring that all viewpoints, ideas, and problems are addressed • Attention to detail while maintaining a big picture orientation • Communicate effectively, both orally and in writing • Establish and maintain effective working relationships with individuals both internally and externally Working Environment:Generally, climate-controlled office environment.