Meetings and Events Project Co-ordinator

You will work for one or more of our clients, organizing and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience. Including collation and inputting of delegate details • Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation • Manage attendee communications and associated timelines • Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the program • Produce signage, badges, on-site manuals and other documentation • Order currency, uniforms, mobile phones, laptops and other on-site equipment • On-site attendance at events • Help with the selection of venues and production of event proposals • To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach Budget Management: • Deliver financial aspects of events following company processes • Help with identification and documentation of cost avoidance / saving measures • Comply with company and client invoicing processes • Help with scope management • Help prepare budgets and final reconciliations within agreed timelines What do you need to have ... • 1+ years of event management experience in a corporate setting • Client liaison skills • Team motivator and professional team member • A focus on accuracy, consistency and dedicated to customer service • Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite • With enthusiasm in abundance, you will be organized • The flexibility and desire to travel domestically and overseas • Cvent experience would be advantageous A bit about us .... Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Don't meet every job requirement?