Offsite Event Manager, Audio Visual - Washington, DC

The Offsite Events Manager reports to a designated Director of Offsite Events.Key Job Responsibilities Event PlanningPrepare and communicate production & labor schedules, sub‑rental requirements, project scope, execution plan and individual responsibilities to lead crew members, vendors and venue.Maintain focus on client needs by attending client meetings, creating and maintaining organized show files, and responding to client concerns, questions, and problems.Review sales documents to confirm that the equipment and technical positions meet the client’s needs.Event ExecutionCommunicate event execution plan and on‑site changes, including billing, production schedules and client requests.Coordinate on‑site event execution team to ensure appropriate talent‑to‑task assignments are maintained.Lead on‑site execution where applicable and review necessary information with crew leads to ensure a successful and profitable event.Ensure that all equipment and services are delivered on time, in good working condition and as specified by clients.Mentor Encore team members on event execution and best practices to improve local knowledge base and market experience.Administrative & TrainingAssist the Director, Offsite Events with completion and analysis of Production EPT for events as needed.Complete Encore post‑event process, including review and approval of timesheets, timely processing of invoices and post‑show reporting.Work with the Director, Offsite Events to identify training opportunities for the market‑and‑regional workforce.Maintain and routinely update detailed files on venues (dock requirements, elevator sizes, power limits, contacts, load‑in rules, on‑site AV team, etc. Working conditions vary between moderately quiet to noisy volumes. Team members use high‑end audio‑visual equipment and electrical components and are exposed to heights via lifts and ladders. Working times include irregular hours and on‑call status, including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore for each hotel region.WarehouseW…