Operations and Event Manager, Nashville

Position Overview
The Operations and Event Manager based in Nashville, TN, will support the President in overseeing the planning and execution of a major sporting event – the NTT INDYCAR Series Championship Race Weekend at Nashville Superspeedway. This role involves coordinating event operations, managing marketing activations, and ensuring a seamless experience for all stakeholders.

Key Responsibilities

Lead and manage event preparation and execution, including finalizing master event planning documents such as event manuals, Emergency Action Plans, planning timelines, master schedules, after action reporting, and surveys.
Identify and oversee annual project improvement workstreams from after-action surveys, including event improvement areas, staff assignments, work plans, progress tracking, and execution of adjustments.
Support grassroots marketing initiatives (e.g., Car Clubs, Youth Programming, official charities, donation management, and community programs) to engage fans and attract new audiences.
Manage experiential assets and ensure all marketing materials are cataloged, inventoried, and maintained properly.
Assist with departmental tasks such as managing email inboxes, preparing event recaps, and coordinating creative assets in Wrike.
Maintain partnerships with printing and promotional vendors and oversee fulfillment tracking, including obtaining logos and approvals for collateral materials.
Coordinate on-site documentation for post-event sponsor reports and evaluations.
Address all concerns and needs in a professional, efficient manner while upholding high quality standards.
Perform related tasks as required.

Required Qualifications

Bachelor's Degree preferred.
Minimum of 5 years' experience in event management and/or hospitality is preferred.
Experience in sports, sponsorship fulfillment, or related areas is a plus.
Excellent organizational skills and strong attention to detail.
Outstanding written and verbal communication skills.
Ability to handle multiple projects in a fast-paced, event-driven environment.
Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint) and related software.
Flexibility to work nights, weekends, holidays, and travel as required.
Capable of managing stressful situations in a calm and organized manner.

Benefits & Perks

Medical (including tax-advantaged Health Savings Account)
Dental and Vision coverage
401(k) with 100% company match up to 5%
Paid Vacation, Personal & Sick Days, and 10 Paid Holidays
Company Paid Life Insurance, Short-Term & Long-Term Disability
Paid Maternity/Paternity Leave and access to an On-site Workout Facility
And more competitive benefits.