Operations and Events Specialist

Our open concept campus has created a partnership and an ecosystem for technology and innovation, and Catalyst Campus is uniquely positioned to bring these elements together to deliver on novel and disruptive technologies. Get to know names and make everyone feel welcome • Answer phone lines, assist callers and direct to correct offices • Manage scheduling software and Campus calendar to include scheduling, tracking and billing of all meeting rooms • Assist with event requests to include scheduling and set up of rooms with appropriate supplies and AV equipment • Interface with Campus tenants to assist with room reservations, resolution of service issues and provide clerical support • Maintain inventories of supplies to include tracking and billing • Maintain the image of Catalyst Campus by assisting with cleaning and organization • Support new tenant move-ins as requested • Manage CRM and visitor logs • Some travel to pick up supplies, catering or marketing materials may be required • Other office duties as requested (prepare correspondence, photocopy, PowerPoint presentations) • Assist with after hour events and help organize accordingly • Distribute all mail and packages to corresponding tenants • Support administrative tasks for marketing • Support administrative tasks for badging and security • Provide IT support to all meetings as requested • Fill in when teammates are out of the office (knowledge of other positions) • Flexible hours with the ability to open and/or close the facility and work occasional evening events • This position does not have any supervisory responsibilities • Must be a U.S. citizen. • Knowledge of Microsoft Word and Microsoft Excel software • Ability to work in a fast-paced, team-oriented environment • Organized and detail-oriented • Self-starter with a can-do attitude • Welcoming and friendly personality • Requires flexibility in hours available to work and could require starting the day early, or ending the day later depending on the events scheduled • Reasoning ability • Ability to interpret a variety of instructions furnished in written or oral form • Solution driven mindset • Comfortable Change Manager • Flexible schedule – ability to utilize flex time each week. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.