Part-Time Event Coordinator

About Us

Audience Development Strategies (ADS) is a growing association management company focused on building meaningful communities, impactful events, and strong industry connections. We work across multiple industries to create engaging experiences, from conferences and networking events to leadership programming and board initiatives.

Position Overview

We are looking for a detail-oriented, proactive Part-Time Event Coordinator to support the planning and execution of our events. This role is perfect for someone who thrives in a fast-paced environment, enjoys juggling multiple moving pieces, and takes pride in delivering seamless event experiences. You’ll be joining a fun, interactive office environment at Audience Development Strategies, working with a collaborative team and incredible clients, where your work directly contributes to the success of each event.

Key Responsibilities

Plan and execute events from concept through completion
Coordinate logistics including venues, timelines, and vendor communication
Communicate and collaborate with speakers, sponsors, and board members
Organize and maintain event materials and supplies
Create and manage event scripts, run-of-show documents, and timelines
Support on-site event execution (set-up, coordination, troubleshooting)
Track event details and ensure nothing falls through the cracks
Assist with post-event follow-up and wrap-up tasks

What We’re Looking For

Prior experience in event planning, coordination, or hospitality
Strong organizational skills with high attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities and deadlines
A proactive, solutions-focused mindset
Comfortable working both independently and collaboratively
Willingness to be hands-on and jump in wherever needed

Bonus If You Have

Experience working with professional associations or corporate events
Familiarity with event management tools or project management systems
Experience coordinating with high-level stakeholders or boards

Schedule & Compensation

Part-time (~20 hours per week)
$25–$30/hour, based on experience
Preferred schedule: Monday, Tuesday, Wednesday | 8:00 AM – 3:00 PM (in-office)
Additional on-site event hours as needed (may include occasional evenings)

Benefits & Perks

2 weeks of PTO (prorated for part-time)
Company shutdown week (additional paid time off)
Professional development opportunities
Collaborative, team-oriented environment with growth potential
401(k) Benefit

Why ADS?

Opportunity to work on a wide range of dynamic events
Collaborative and growing team environment
Hands-on role with real impact
Room to grow as the company expands

Pay: $25.00 - $30.00 per hour

Expected hours: 20.0 – 30.0 per week

Benefits:

401(k)
Flexible schedule
Paid time off
Professional development assistance

Experience:

Event planning: 5 years (Required)

Work Location: In person